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Expenses Hub

Your hub for expenses and expense claims

Welcome to the new site for expenses. This site has been designed to complement the new Expense Management system which the University has now rolled out to all departments.  

The Staff Concur expenses system is currently just for staff on the UK payroll, for anybody else (including students) the forms can be found here

Concur can now also be used for visitors (a person who is not paid for ‘work done’ but solely reimbursed for their out-of-pocket costs or other costs incurred) for example research participants or interview candidates

The site is hub for everything expenses related; it is a source of information about expense policiesrates, pre-travel requirements and guidance on how to use the system. There are learning paths, FAQ's and detailed guidance documents to support the use of Concur.

You will need to be logged in with Raven in order to see the training materials, they are all under the Using Concur tab.

 

System rollout

Concur for visitors

Departments can now use Concur to pay expenses to visitors (currently only UK bank accounts are supported) 

Other existing payment methods remain available for situations where the use of Concur is not suitable. 

Guidance on setting up a visitor is available here (Raven login required)

Which departments are now using Concur for staff expenses?

Concur is now available to all staff on the UK payroll. 

General guidance

At the FUG meeting on 17 March, there was a presentation on some hints and tips for using Cognos. The slides are linked below.

The topics included are:

  • An alternative approval option with a finance team review before the first approver
  • Guidance on claiming expenses and approving expenses from a different department
  • Discussion on the use of unclassified costs 
  • Explanation of why the information is requested

FUG slides - 17 March 2023

FUG questions

You must be logged in with Raven to use this site

Click on the logo to access our Expenses Portal

 

Guides on how to use our expenses portal

 

If you need assistance

Please speak to a member of your Department's Finance Team in the first instance.

If you are having technical trouble or have queries about using the system, please email concur_enquiries@admin.cam.ac.uk or call the Finance Helpdesk on 01223 (7)65999

Yammer group 

This group is primarily for the Finance Teams who will be second approvers, you can request access here

If you need assistance

Please speak to a member of your Department's Finance Team in the first instance.

If you are having technical trouble, please email concur_enquiries@admin.cam.ac.uk or call  the Finance Helpdesk on 01223 (7)65999